Gmail is a web based Email client and a product of Google. It has amassed more than 1.5 billion active users globally. Generally Gmail is compatible with web browsers, and also can be accessed through the official mobile app. The email provides 15 GB of storage capacity and is known for its systematized and simple to use features. But what if you need to archive Gmail emails by date from a specific time period?
Let’s try to understand it with some possible scenarios:
- Let’s say, you want to find an email that you had received from a particular person or about a specific topic during a certain period of time.
- Or let’s say, you want all the mails that you received from a specific sender in the last two weeks.
- Or you need to find all the emails that you sent to a particular recipient in the last month.
If any of these situations arise, How would you archive emails in Gmail by date?
In these circumstances, to archive Gmail emails by date, you will be required to filter the emails from Gmail and extract them to keep them as backup after archiving. So that, if those files are ever required in the future, you would be able to use them as per the needs.
Now, here comes the problem, the functionality required for doing this job is not available in Gmail, so how do we filter out specific emails from Gmail? We will come to that a bit later.
Let us first understand what are some reasons due to which it is required to archive Gmail emails by date.
Why Need to Archive Emails in Gmail by Date?
Backing up your data from Gmail accounts is imperative for several reasons:
- It helps protect against accidental deletion of data or data loss due to technical issues.
- By backing up the data , you get insured that your emails and its attachments are recoverable in case data loss happens.
- After archiving the data backup helps to to access your mail from any device with the access of the internet.
- In cases of cyber attacks or malware infection, having a data backup can help you immensely.
Now let us again come to the main issue, which we had left earlier in the article.
How to Backup the Gmail Email Data?
Now that we know the reasons to archive emails in Gmail by date, let’s discuss what are some ways for archiving the Gmail data:
If you go to Gmail and click on the “show search option” button available in the “search mail” bar, you’ll see that some filtration options are given there.
Here you get options such as:
“From”,”To”,”Subject”,”Has the words”,”Doesn’t have”,”Size”,”Date within”, and some more filters, but the problem remains the same because even with all those filters we still can’t filter out the specific emails from specific dates.
One other way to do it is by using another product by Google which is, Google Outlook. But, this is not the answer either!
So, what can we do to Archive Gmail emails by Date?
Well there are some roundabout ways to do this, but these are not very reliable. You can expect to mess up here and there. Let’s look at them anyway!
Ways to Back Up Data from Specific Dates
But, what if you want to backup specific data from a specific date? Sadely, Gmail doesn’t provide any resources to do this where we can just filter out dates and create backup for those specific data, after archiving. So, to be able to safeguard those emails we can do the following:
- Forward to a backup account: For doing this, we have to manually select the specific emails from specific dates and then, we can forward all those mails to the another Gmail ID which we will be using as a backup.
- Forward to Evernote: This is almost the same process as earlier, the only change is that, this time we will be forwarding our mail to the ‘Evernote’ archive.
To be honest, this is all too much of a hassle to just back up some Gmail data from specified dates.
So, what do we do? Should we just let it be and struggle with the processes mentioned above?
Absolutely no need!
To solve this issue, we have an expert suggested tool! Let’s understand this, and see how this tool will be helpful to us.
Experts Suggestion to Backup Gmail Email by ‘Date’
The SysTools Gmail Backup Software allows you to archive Gmail emails by date without any hassle.
It has a user-friendly interface UI and consists of top of the line features. You can safely say that this tool is a one stop destination for all Gmail backup related problems.
One prominent feature of this tool is that you can select the range of dates from where the data will be taken out to back them up, and this feature solves the exact issue that we were trying to do all along in this article.
Some of its other noticeable features are:
- Can archive emails in Gmail by date with attachments
- Can easily work with bulk mails
- Can pause and resume the backup process, even after the launch of process
- Can take backup of Single and Multiple Gmail accounts
- Maintains folder hierarchy after backing up
- Has tons of sorting and filtering options, and many more features.
Conclusion
That’s it, folks! Through this blog you all must have understood that there is no direct way in Gmail from where you can filter out the mails you need and back up. And the other ways that we have are a bit too complicated therefore, we suggest you go with the Tool we mentioned earlier as it has the ability to solve all your Gmail backup related issues and works exceptionally well when need to archive emails in Gmail by date.