Summary – The blog explores diverse strategies for backing up Google Workspace emails. It covers essential methods like using Google’s built-in tools, third-party applications, and manual export options. The article emphasizes the importance of safeguarding critical data and provides insights into the advantages and drawbacks of each backup approach.
Backup is one of the common tasks that organizations usually perform to protect their data from future mishaps. Likewise, many users want to know how they can backup Google Workspace emails to a local drive. Nowadays, almost every organization uses cloud-based services like G Suite. If there are benefits of cloud-based services, some drawbacks are also with it, and cyber-attack is one of the drawbacks. That is the reason why users look towards backing up their data.
Moreover, users can use the backup for other needs as well. Users can easily recover their deleted items if they have a data backup in a local drive. If users want to move to another platform, the backup is also helpful in easing the migration. In this blog, users will learn a few solutions to complete this backup task.
What approaches can help in G Suite email backup?
G Suite is one of the largest platforms, which is used all over the world. If users want to back up Google Workspace emails effectively, they need to explore the solutions and choose a reliable one for this task. In this blog, we will learn two methods to take the backup of G Suite emails. First is the manual method, where we are going to use Google Takeout to back up the desired data from the G Suite.
Another is the professional solution, where we will learn third-party Google Workspace email backup solutions to complete this task. Let us learn how these methods will work and complete the backup task.
Google Takeout: A manual method for G Suite backup
Google Takeout is a manual technique which users can use to back up Google Workspace emails to the local drive. We will share the steps below that users can use to back up their data using the Google Takeout solution.
- Go to the Google Takeout sign-in page and enter your credentials.
- After that, you need to select the items you want to export.
- Now, scroll down the page and hit the Next Step button.
- Select the frequency to back up Google Workspace emails. After that, choose the file type and size.
- After completing the above steps, kindly click the Create Export button.
That is how the Google Takeout method works to back up Google Workspace emails to the local storage. Before preceding this method, we suggest users to aware of its limitations. This method can take a lot of time if you want to back up a large amount of data from G Suite. Moreover, it provides a limited time to download the data to their local drive.
A simple way for the Google Workspace email backup
The search for a reliable and faster way will be over if users use the Shoviv G Suite Backup and Restore Tool. Users can add mailboxes of any size in this software to backup them in a local drive. It allows users to choose the items to back up selective items to the local drive. This tool also maintains the originality of the emails. Users can back up their G Suite data in various file formats, such as PST, EML, MSG, MBOX, etc.
Now, we will share the stepwise of the Shoviv professional tool to complete the backup of G Suite emails.
- Download and launch the G Suite Backup Tool.
- Click the Connect G Suite tab, provide the project name, email address, service Account ID, and P 12 File path and hit the Connect button.
- Now, navigate to the Backup Directory, select the backup directory’s name and path, and click the OK button.
- After that, hit the Backup Jobs tab. Select the mailboxes, add the project and enter the Job Name.
- Then, select the Backup Directory or create a new one if you want.
- Use the folder, item type and date-wise criteria to add or remove items.
- Make the changes on the Settings page as per your task requirements.
- Use the scheduler option to set the backup periodically. Also, you can select the desired date and time to schedule the G Suite backup.
- At last, hit the Create Backup Job.
Final Words
We discuss two methods in this blog to backup Google Workspace emails to a local drive. At last, we hope you understand how these methods work and the simple one among them. Users can also use the free demo version of the Shoviv professional third-party tool to get more information on its features.
Read also – Migrate Office 365 to G Suite