How to Export Gmail Emails to PDF With Attachment?

In the realm of email management, Gmail has emerged as a powerhouse, streamlining communication and collaboration. Yet, there are instances when you may need to elevate your Gmail game by exporting emails to PDF with attachments. This article serves as your comprehensive guide, outlining the reasons behind such a need, the methods to achieve it, and ultimately, how to enhance your efficiency in handling critical information.

Why Export Gmail Emails to PDF with Attachments?

There are various reasons to export Gmail emails to PDF file, some of them are –

• Portability and Accessibility: PDF files offer a universal format, ensuring your emails and attachments remain easily accessible on any device or platform.
• Archival Purposes: Creating PDF archives allows you to store and organize vital information systematically, safeguarding it for future reference.
• Easy to Share: PDFs are easily shareable, making collaboration more seamless and ensuring that recipients view both the email content and attachments as intended.

How to Export Gmail Emails to PDF Format?

Here in this section we will discuss two workable solutions to export emails from Gmail account to PDF file along with attachments. Let’s know all  the solution in details.

Method 1: Convert Gmail Emails to PDF Manually?

By using the Gmail interface, you can print an email into PDF format. Follow the below-mentioned steps to export Gmail emails to PDF format:

1. Login to your Gmail account.
   
2. Now, click on the 3 vertical dots at the top-right side.
   
3. Afterwards, select the Print option from the list.
   
4. Select the required option from the Destination & Other Options.
   
5. At last, click on the Save button to export Gmail emails to PDF.
   
6. Browse the location to save the PDF file on your computer.
   

Manual Method Limitations to Export Gmail Emails to PDF

In the manual method of converting multiple emails as PDFs, you need to open and save each email one by one. This works well when you need to store only a few emails; however, if you wish to export all Gmail emails to PDF files, then this manual process will not work.

Solution 2: Export Gmail to PDF in Bulk

Advik Gmail Backup Tool offers an ideal solution for efficiently exporting Gmail emails in bulk. With this application, users can conveniently save multiple emails directly as PDF files. These PDF files encompass all email attachments while preserving their respective attributes.

The resulting PDF file adopts the Subject of the email as its name. Additionally, users have the option to employ filters to selectively convert specific emails from a folder into a PDF file. Moreover, using this tool you can also export Gmail to PST, MBOX, EML and many other file formats.

Steps to Gmail Emails to PDF File along With Attachments –

1. Launch the Advik Gmail to PDF Converter tool on  your system.

2. Enter your Gmail login details and hit the Login button.

3. Select email folders you want t o export.

4. Select PDF from the given saving options.

5. Browse the targeted location and hit Backup button.

Done! Here complete the export process in a few simple clicks. Download t eh demo version of the software and know the complete process.

Prominent Features of Professional Tool

• Easily export Gmail emails to PDF at once.
• Choose unique names for your PDFs if you want.
• Use filters to save specific folder emails as PDFs.
• Pick a date range to save emails with an advanced filter.
• Save attachments in separate folders for each email.
• Download your exported emails where you want.
• Convert contacts and calendars into PDFs too.
• Save emails in a different file format if you prefer.

Conclusion

In the dynamic landscape of digital communication, mastering the art of exporting Gmail emails to PDF with attachments is a game-changer. Whether you prefer the simplicity of Google Chrome or the versatility of Google Takeout and third-party tools, the ability to create portable, shareable, and organized archives enhances your overall productivity. Empower yourself with these methods to efficiently manage and share critical information, ensuring your Gmail experience remains unparalleled.

FAQs

Q1. How can Google emails be manually saved as a PDF file?

To manually save Google emails as PDF files, log in to your Google/Gmail account, select the desired emails, and use the print option, choosing “Save as PDF” as the destination.

Q2. How does this utility assist in saving multiple Gmail emails as PDFs?

Certainly, this tool enables the export and saving of multiple emails from various Google accounts, offering a convenient solution for efficient data management.

Q3. Does the tool require a considerable amount of time to back up and save multiple emails as PDF files?

The time needed for backup and saving is influenced by the speed of your internet connection and the volume of email data. A stable and fast internet connection is recommended for optimal efficiency.

Q4. What is the process to save an entire email as a PDF in Gmail?

1. Log in to Gmail.
2. Open the email you wish to save as a PDF.
3. Click on the Print icon and select the destination as “Save as PDF.”
4. Lastly, choose the layout settings and click save to export the Gmail email to PDF.