How to resolve the “Gmail storage limit reached” error?

If you’ve received a flashing yellow banner saying “Gmail Storage Full”, it means that you’ve exhausted the 15GB space and now, you won’t be able to send or receive emails. But, you don’t need to panic because in this technical article we are going to resolve this issue of Gmail storage limit reached. We will take you through multiple methods, you can choose the one you see fit as per your requirements. So before any further ado, let’s get on with it.

How to Analyze Gmail Storage, when your Gmail Storage Limit Exceeded?

Before getting started, you should verify your Gmail storage distribution below. To determine if you have exceeded your Gmail storage limit, follow these steps:

Step 1: Firstly, Sign in to your Gmail account.

Step 2: Go to the gear icon in the upper right corner and choose “Settings” from the drop-down menu.

Step 3: Click “See All Settings“, then scroll down to the bottom to locate the storage tab.

Step 4: Here you’ll see the overview of your storage utilization in case the Gmail storage limit reached.

Resolve the Gmail Storage Issue via Google Takeout

Step 1 – Firstly, sign in to Google Takeout with your Gmail credentials

Step 2 – Click on “Create Archive” option

Step 3 – In the Select data to include pop up box, enable the Mail option

Step 4 – Now, from the drop-down arrow in the Mail option and choose the Select Label option

Step 5 – Then, all Labels that are present in your Gmail will appear on your screen. Now, check only that Label that you created in Step 1.

Step 6 – Now, click on the Next button to customize the archive format.

Step 7 – Here, select .ZIP file as the archive file format.

Step 8 – In the Archive size section, select 2 GB size limit.

Step 9 – Now, select Send download link via email as the Delivery Method.

Step 10 – Click on Create Archive button to start the archive process

And there you go!, you’ve resolved the issue of- “Gmail storage limit reached”.

Other Manual Methods to Resolve the Issue, “Gmail Storage Limit Exceeded”

• Delete Unnecessary files : Examine your inbox and look for unwanted files. After you got the files, you can just delete the files to free up some storage.
• Clear out attachments: With the help of Gmail’s search filter, sort your images by size then Delete the mails with big and bulky attachments. This will also help in clearing out some space and solve the issue of Gmail storage limit exceeded.
• Integrated Google Drive: Google Drive provides additional storage capacity, and combining it with Gmail can assist you with managing your storage more effectively and efficiently. Instead of attaching big files directly to emails, upload them to Google Drive and share the link with the recipient.

Limitations of Manual Methods

• Time consuming: Takeout can take a lot of time to complete the exporting process, a lot of hours or sometimes even days. Due to this to the users this can feel like a burden and a tiresome process.
• No pause or resume options: If mid-export, your network fluctuates or you suffer from a ‘no internet’ condition then this process will have to be restarted.
• Flaw in archiving: Takeout doesn’t ensure the saving of all your data in your local system. Many times it fails to archive all the files on the local system.

Gmail Storage Limit Reached Solved via Automated Solution

Fix the storage issue with the help of a professional tool: This notorious issue related to storage can be solved with the help of the wonderful SysTools Gmail Backup Software. This is the one stop solution that can resolve most of your Gmail backup related issues and this is one of them.

Follow the simple steps by step guide to use this backup tool:

Step 1 – Startup the software on your system & provide the required Gmail credentials to log in.

Step 2 – Select the format in which you want the file, the category, and the destination route to backup when “Gmail Storage Quota exceeded” error is encountered.

Step 3 – Click on ‘Delete after Download’ button to automatically delete the files after downloading.

Step 4 – You will be able to download only selected files after applying the date and email filter.

Step 5 – Now, click on ‘Start’ to launch the process to backup and resolve your issue.

The above process can help you resolve the “Gmail storage limit exceeded” issue by making a backup of your data in your local system.

Some Advantages of the Automated solution

Some other advantages of using this expert’s recommended tool:

• Filter options: Instead of backing-up all your mails, you can choose limited folders by applying the folder filter. Or, if you need to download files from a certain time interval then you can enable the Date-filter.
• Delete after download feature: Use the ‘Delete After Download’ option to automatically delete the files from the servers once the backup is completed. This can help to free up space in your Google account.
• Numerous File formats: Surpass the ‘Gmail storage limit reached’ error by backing up files in more than 5 file formats.
• Incremental Backup: The Incremental Backup attribute makes the space available by backing up new data only.
• Pause/Restart option: During the backup process, if your internet fluctuates or you face connectivity issues, even then you can ‘Resume’ the process once your internet connectivity is alright again.

Conclusion

Here in this article we have demonstrated various methods for fixing Gmail storage limit reached issue. Out of all those methods you can select and use any of them based on your specific requirements. But if you ask us, we would recommend you use the automated tool for this purely based on its working and differentiating features. Rest is up to you! We hope that this article helps you in some way.