How Equipment Maintenance Software can Cut Operational Costs?

Suyash Kaushik August 30, 2022

If field activities are automated, managing assets in equipment-intensive enterprises can become much simpler and more convenient. Automation of many tasks in the field is made possible by equipment management software and CRM analytics. These software packages were created with the intention of reducing operational problems in asset and equipment management. The following asset management functions can be automated with the use of affordable equipment maintenance software, leading to more streamlined procedures.

Scheduling and dispatching

The maintenance sector of the equipment-heavy industry has far too many field positions.

Assigning Challenging tasks to field workers while taking into account factors like skill sets, human availability, and their capacity.

This is especially true when the service team is dispersed for field services. Equipment maintenance software automates dispatching and scheduling jobs, making the manager’s job as simple as “dragging and dropping.” Automation gets rid of scheduling issues and makes sure there aren’t any double- or triple-booked times. In order to complete jobs as quickly as possible, jobs are assigned to the closest field workers who are available.

Regular updates

The success of the project depends on the coordination of many teams involved in equipment management. Because of the interdependence and intertwining of their tasks, they should be aware of interdepartmental development.

Equipment management software can automatically updates different team members and keep them informed of all developments.

Equipment/asset tracking

GPS tracking is a feature of equipment maintenance software that helps with mobile asset tracking. This helps with driver management as well.

Designing a route

The software uses online mapping data to determine the most efficient travel routes. Real-time route planning enables cars to go more quickly on roads by avoiding gridlock and detours.

Billing and invoice

The programme also functions as accounting software to track those transactions accurately and transparently because there are many financial transactions that take place in the field. The back office or any other location might be used by the accountant to monitor on-field invoicing. Thousands of invoices can be tracked and easily accessible for use as references when necessary.

Data management

To store, share, and collaborate on business data, the application acts as a centralised database. It offers offline and online support and always keeps the info current. With proper access permissions, stakeholders, managers, engineers, and field personnel can upload, download, and use data from any location.

Miscellaneous – Reporting, monitoring, reimbursement claims

The performance of the service team is intrinsically tied to the service quality standard. The equipment maintenance software for small businesses also has reporting and monitoring features because performance analysis of the service team is crucial. By giving live updates on their work status, field workers can use the software to keep their bosses informed of their whereabouts. They have unlimited access to their timesheet from anywhere at any time. Self-services can be handled on the go and from any place, including router checks, leave requests, and reimbursement claims.

What role does equipment management software play in cost control?

Reduced costs for transfers and travel

The efficiency and efficacy of the field team charged with transporting asset fleets to new sites have a significant impact on travel expenses. Cost is affected by the route taken, as well as whether or not they stop too often or take too many detours.

When you spend more time travelling, your travel costs go up. The software for equipment maintenance, on the other hand, enables effective fleet scheduling. In order to prevent detours and take the quickest and safest route to the destination, the programme can calculate the optimal route to clients’ sites using web map services and instantaneously exchange this information with field drivers.

Save money with effective workforce scheduling

When used appropriately, human resources are a company’s most valuable asset. However, if they are underutilised, their salaries become a burden on the business. With the help of this software, the workflow can be greatly streamlined and field operations can be seen in real time, enabling more transparent, reliable, and precise performance evaluations.

The programme can be used by management to automate job scheduling, in which tasks are assigned to people in accordance with their availabilities, skill sets, access to tools and equipment, task priorities, and other considerations.

Using field automation tools like GPS location monitoring, time tracking, real-time communication, and centralised data management, the manager can keep an eye on the work situation and gauge the productivity of the workers in real-time. These give a clear picture of the rockstar performers and the performers who fall short of expectations, enabling the required corrections to be made.