Export All Gmail Emails: Top 2 Best Methods!

Gmail is the email service provider by Google for sending and receiving email over the internet. It is known for its high security, two-way factor authentication, storage, etc. Many people want to download all attachments from Gmail, which can be easily downloadable by Google Takeout and manually one-by-one from the Gmail interface, but there are some limitations in downloading emails from both these methods. Additionally, we’ll suggest automated solutions to export all Gmail emails to accomplish your task hassle-free.

Why to Download All Attachments From Gmail?

Downloading all the files from Gmail can be beneficial for several reasons:

1. Backing up all the important files & folders.
2. Saving all the multiple attachments at once.
3. Organizing all the emails in one place, so that whenever we need we can easily find them.

In this write-up, we’ll delve into manual and automated solutions for downloading attachments from Gmail.

How to Download All Attachments From Gmail

Gmail has a very easy process to download the attachments of all the emails in EML format, without getting delayed. Let’s dive into the step-by-step process of downloading from Gmail manually.

1. Firstly, go to your Gmail inbox.
2. Pick the email as per your requirements and open it.
3. In the top right corner of the window, hit the download message option. Now you are about to download your email data.
4. Done- You have downloaded your data.

Limitations of Downloading From Gmail Manually

1. We can print the data one by one, so it will take time.
2. If you want to download data in bulk then the manual method won’t work.
3. High chance that you’ll lose your google data which is present in the attachment.
   After converting to portable format, you have the facility to print them.

Automated Solution to Download All Email Attachments Gmail

Our automated Gmail Email Backup Tool by SysTools helps in downloading your bulk amount of data in EML, PST, MBOX, ICS, and VCF format. This tool will give you the facility to download emails in bulk with all the attachments present there.

Best Features of Using Our Automated Solution

1. 1. This tool will help print multiple email attachments at once without losing any pieces of information.
   2. For newbie users, it is easy to download and use. They don’t need any technical expertise in operating the software.
   3. You can print the email data via the date filter option which is present in the software. It’s fully tested and secured software solutions by SysTools.
   4. It is compatible with all the major versions of windows 10,11,8,8.1

Step-by-Step Process of Using Our Automated Solution

1. First, Download and launch the wizard to extract all the attachments from Gmail.
2. Login using your Gmail ID and password & authenticate your Gmail account.
   
3. In the next step, select the category as Email and Email format as PDF.
   
4. Select the Save attachment on the disk checkbox.
5. In the next step, Browse the desired location to save the extracted email files.
   
6. Apply the filter for saving attachments from emails in a particular Gmail folder.
   
7. At last, click on the Start button to begin the process of extracting all attachments from Gmail.

An Alternative Solution is to Download All Email Attachments From Gmail

Google Takeout:-It is a platform which is developed by Google and used for the sole purpose of downloading a copy of data which are present in Google accounts, we can back up all the data present in Google accounts i.e. drive, Gmail, docs, excel, etc.

Step-by-Step Process of Downloading Email Attachments From Google Takeout?

We’ll discuss the step-by-step process of downloading data easily and efficiently so that every user will access the backup of data from Google accounts.

1. Firstly go to Google Takeout’s official website
2. Sign in with your Email and password as your credentials and hit the login button.
3. After that, deselect all the data and select as per your need if you want to just get the details of mail then select the checkbox of Mail service and hit the next step button.
4. In choosing the file type, frequency, and destination, you have the option of sending data to a drive, drop box, or drive box, we can also select the file size and type as per the requirements of the user after that hit the Export Button.
5. Then you’ll show the progress of downloading data.
6. You’ve done!

Limitations of Downloading Data Manually From Google Takeout

1. Google Takeout can’t take a backup of multiple users’ account data.
2. The number of backups can’t be more than 2-3 per day.
3. Takeout won’t work for huge amounts of data, if you have large datasets then it is not possible to take backup.
4. High chance are there, you’ll lose your google data which is present in the attachment, so it is not reliable at all for large datasets.

Key Takeaways

In the above blog, we explained the manual as well as an automated method of export all Gmail emails with attachments from Gmail. If users have to save a few emails randomly then the first method would work great, if users have a bulk amount of email attachments then our automated solution will make the work easy for you without losing any data in a secure and foolproof way.

FAQs

Q-1 Can I export all Gmail emails for multiple accounts?

Yes, you can take the backup for multiple Gmail accounts with our secured solution at ease.

Q-2 Should I manually download the data present in the mailbox?

Yes, with the help of Google Takeout you download the data, but for multiple accounts and large amounts of data, go for our trusted and fast automated solution.

Q-3 Will Gmail Backup software be easily accessible by the first-time users?

Yes, Our Gmail backup software is developed and maintained in this way, so that the first-time or novice users can easily access the software

1. Also Read: Download Gmail Emails to Computer